Head of Finance and Administration (EE), Johannesburg – Ref: 1110672


Ref: 1110672

Job Description:

Our client is an NGO that promotes socio-economic development, advancement and empowerment. They currently have a vacancy for a Head of Finance and Administration. The successful incumbent will have an appropriate Post Graduate qualification to support the role requirements, e.g. B.Com Accounting Honors with Articles; CA and/or MBA would be a plus, as would a qualification in Micro Finance. A minimum of 4 years’ experience as Head of Finance or an Executive role with Financial Management of a non-profit organisation is required.

Position details:

The position is based at head office in Johannesburg and requires regular travel to the field/local operations in rural areas.

The Head of Finance and Administration will report to and work collaboratively with the CEO. Within the Trust, s/he has primary relationships with the CEO, Board/Trustees, Committees and Subcommittees, ICT Manager, HR Manager, Compliance Manager, Knowledge Manager, Program Managers and staff. Outside of the Trust the successful incumbent will be required to manage a complex web of stakeholder relationships from government to non-governmental institutions, large corporate institutions and a variety of community-based partners in rural South Africa.

S/he is a member of the EXCO of the Trust. S/he participates in the Board of Trustees of the Trust as well as the multiple programs (each registered as a separate Trust) and respective Audit Committees.

The ideal candidate brings a successful track record in driving the financial health and sustainability of the organisation, with the leadership skills required to inspire and motivate employees. In addition to the financial technical competence (e.g., solid financial management and accounting skills/track record), the role highly favours experience in the operations of non-profit organisations (e.g. understanding of the realities and/or constraints of the non-profit sector) as well as commitment and passion for the mission of the Trust; a strategic thinker with a big-picture mentality; a natural aptitude to be a solutions-oriented problem solver in the organisation; a hands-on individual with strong communication abilities who is able to translate and teach financial literacy, relates well to the Board of Directors and multiple stakeholders as well the staff in the field (the right balance between being task-oriented and people person.

The successful incumbent must be vested in developing the people and team, their financial acumen and enable them to grow through the structures of the organisation (particular attention will be given to transition and develop the current finance and administration staff into the shared service operating logic). S/he shall serve as the financial advisor/advocate and educator within the organisation and must be prepared to assist the CEO, the Board, the Programme Managers and the various teams in perceiving the risks that the organisation faces and how these risks may impede accomplishing programmatic and financial objectives..

Strategic Planning
Partner with the CEO on all operational and strategic issues as they arise; provide strategic recommendations to the CEO/Board as required based on financial analysis and projections, cost identification and allocation, and revenue/expense analysis; assist with the formulation of business plans.
Provide and interpret financial information for decision making purposes.
Participate in the ongoing strategic planning process as an integral member of the senior management team; ensure that the financial management strategy and objectives are aligned to the overall organisational strategy.
Oversee long-term budgetary planning and cost management in alignment with the Trust’s strategic plan.
Engage with Program Managers to align financial management with short- and long-term financial planning and projections.
Engage the CEO/Board as required around issues and changes in the operating model and operational delivery.

Financial and Administration Management
Preparing and managing budgets, and the implementation of budgets, so as to monitor progress and present operational metrics both internally and externally.
Monitoring and interpreting cash flows and predicting future trends.
Overseeing the preparation and approval of all financial reporting materials and metrics for funding organisations and internal meetings (Boards, Committees, Sub-Committees); prepare and communicate accurate financial reports to specific deadlines (e.g. monthly and annual financial statements).
Managing cash flow and forecasting; direct all financial, program-based and departmental accounting.
Developing and managing the organisation’s financial accounting, monitoring and reporting systems as required by the programs.
Oversee the supply chain management and procurement.
Developing financial management mechanisms to minimise financial risks.
Coordinating all audit activities.
Facilitate and negotiate resolution of financial disputes.
Reviewing all formal finance procedures, processes and administration, recommending improvements to the systems in place and managing the systems going forward.
Conducting reviews and evaluations for cost reduction opportunities.

Facilities Management
Oversee and supervise the administrative function of the organisation including reception, property/facility management, health & safety of the work environment and provision of furnishings and equipment necessary for effective operations.
Oversee the management of all leases, contracts and other financial commitments.

Stakeholder Management
Establishing and maintaining effective stakeholder relations within areas of responsibility (stakeholders such as auditors, bankers, statutory organisations e.g. SARS and Donor organisations).

People Management and Communications
Developing and managing direct staff, including 6 current staff in the Finance Unit.
Engaging other members of the management team – Program Managers, Knowledge Manager, HR Manager, etc. to facilitate cross-department collaboration that ensures that all financial solutions positively support the organisation’s evolving strategy, operational delivery and data collection needs.
Liaising with program staff as required by the role.

Change Management
Guiding the management of change within the area of responsibility by analysing the financial and non-financial impact of changes in the external and internal environment that could affect the organisation.
Managing and implementing change management initiatives within area of responsibility (e.g. introduction of new financial management system) and proactively finding creative and innovative solutions to contribute to the financial sustainability of the organisation.

Location (country, city): South Africa, Johannesburg

Job Qualification & Experience:

Appropriate Post Graduate qualifications to support the role requirements (e.g. B.Com Accounting Honours with Articles); CA and/or MBA would be a plus, as would a qualification in Micro Finance.
A minimum of 4 years’ experience as Head of Finance or an Executive role with Financial Management of a non-profit organisation is essential.
Proven experience must include financial management, audit and risk management, budgeting, revenue management, working capital, cash flow management and reporting as well as exposure to IT, Facilities and Compliance.
Proven experience in obtaining and maintaining clean audits for an institution/business unit.
Skilled in examining, developing, reengineering and recommending financial and administrative (including technology-based) policies and procedures.
Strong analytical skills and experience in interpreting and translating a strategic vision into an operational model, financial modelling skills, strong attention to detail coupled with sound planning and the ability to strategise and solve problems.
Direct experience in finance transformation to a shared services model will be advantageous.
Mature and proactive, with evidence of having worked as a true business partner to the Chief Executive of an organisation.
A collaborative and flexible style, with a strong service mentality (should be seen as a team player).
A hands-on manager with integrity and a desire to work in a dynamic, mission-driven environment.
An effective communicator, with strong oral and written skills.
Strong commitment to developing people.
Demonstrated commitment to the social sector with a passion for the organisation’s mission is essential.
Experience in, or exposure to, major local and international funder/donor organisations and their operating models.
Understanding of South African corporate governance frameworks as applicable to the management of trusts and not for profit corporations; experience and knowledge of the relevant legislative frameworks.

Company Description:

The Trust operates in 4 provinces (Mpumalanga, Limpopo, KwaZulu-Natal, and Free State) through 12 branches with over 150 employees. A fully women-led and managed investment holding company with 20 years investment experience in South Africa across many sectors and industries. The management team has a combined finance and investment experience in excess of 40 years. Their aim is to continue to be financially sustainable through their income-generating projects, services and investments.

This advert is being advertised in collaboration with our recruitment partner MCHIR.

Head of Finance and Administration (EE), Johannesburg – Ref: 1110672

Head of Finance and Administration

Head of Finance and Administration


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