Girl Friday, Sandton – Ref: 1192097-2


Ref: 1192097-2

Job Description:

If you are willing to dig in and be the ‘jack of all trades’ for this leader in its industry, this might be your next job with possibilities to move up in your career.

Position details:
Type: Permanent
Job description / core competencies:

  • Switchboard
    o Answer phones
    o Transfer calls
    o Take messages – send to relevant person via email
    • Reception
    o Ensure visitors are helped
    o Covid register – staff and visitors
    • Take temperatures
    • Ensure register is completed
    • PA Duties to MD and Sales Manager
    • Gate Access
    o Buzz visitors in and out of premises
    • Keeping stock and place orders for promotional goods, stationery, groceries, and consumables
    • Keeping control of Samples
    o Ordering
    o Stock control
    o Despatching to customers
    o Updating sample register
    • Metrofile
    o Arrange storage and recovery of files
    o Ordering of relevant stationery
    • Couriers
    o Completing of relevant documentation
    o Organise collections
    o File waybills.
    o Match waybills to invoices
    o Check that invoices are correct
    • Shipping agent recons
    o Recon invoices back to suppliers’ statement and Pastel
    o Get shipping to sign off
    o Hand to accounts to pay
    • Transporters and third-party warehousing
    o Recon invoices on excel back to statement
    o Enter onto Pastel
    o File and hand to accounts to pay
    • New customer accounts
    o E-mail credit applications
    o Phone / e-mail for trade references
    o Get new accounts authorised by management
    o Add new accounts on to Pastel
    o Update e-mailing database with all new contact details. Delete invalid e-mail addresses
    • Mass e-mail notifications
    • Proof of delivery
    o E-mail to customers on request
    • Customer Trade references
    o Either supply trade references over the phone or complete and return e-mail
    • New Supplier accounts
    o Complete credit applications
    o Get management to sign
    o E-mail back to suppliers
    • Drums
    o Arrange collections & receive payment
    o Print labels for files, drums and pails
    • COD Customer processing
    o Taking orders
    o Emailing quotation processed on Pastel (within a reasonable time frame)
    o Update Pro forma list immediately
    o Updated Pro forma list once payment has been made
    o Follow up on delivery, collections / pod’s
    o Invoice in a timeous manner
    o Follow up on short payments or over payments
    o Balance back to Pastel monthly
    o File invoices in invoice file
    o Credit notes if required, to be signed by Rod – with reasons and then filed
    o Follow up with customers who do not pay pro-forma invoice – report back issues to relevant salesperson. Update comments on proforma list.
    • Scan and e-mail documents as required
    • Helping Sales, Accounts and Shipping:
    o Running with shipping function when shipping person is on leave
    o Running with customer sales when customer services person is on leave
    o Taking orders
    o Processing on Pastel
    o Maintaining MSDS’s and TDS’s
    o Filing
    • Making tea / coffee / sandwichesKey work outputs (results required):

• Willing to learn
• Willing to help out wherever needed
• Ability to work unsupervised
• Punctual and reliable
• Non smoker.

Location (country, city): Johannesburg, Gauteng

Job Qualification & Experience:

• Matric
• 5 years’ experience in a similar position
• Microsoft Office
o Outlook
o Word
o Excel
• Pastel Partner or Xpress

Company Description:

The distribution of speciality industrial chemicals and additives

This advert is being advertised in collaboration with our recruitment partner MCHIR.

Girl Friday, Sandton – Ref: 1192097-2


Girl Friday

Girl Friday


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