Front Desk Administrator – Somerset West, Western Cape – Ref: 1208469-8

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Ref: 1208469-8

Job Description:

A leading, industrial IoT company, based in the picturesque Somerset West, developing AI-Augmented solutions. Well-reputed for signal processing, enterprise-level software engineering, and deep domain expertise they design and develop technologies that solve problems, and add value, to key global industries.

Their client base spans multiple continents including, but not limited to, Africa, Australasia and South America. They boast a very dynamic and highly qualified team, passionate about their respective fields.

They do not micromanage, they look after their employees, and they are experiencing continued growth. This is the perfect time to join their team and to make your expertise count by changing lives for the better.

They are looking to appoint a Front Desk Administrator to join the Admin Team. This professional and positive individual will be part of a dynamic team being the first point of contact for all visitors whilst ensuring the smooth day-to-day running of the Head Office. Being service orientated, you will be assisting employees with general admin tasks for various departments.

Position details:

 Type: Permanent

Responsibilities:

Reception

  • Greet clients and visitors with a positive, helpful attitude.
  • Helping maintain workplace security by monitoring visitor access.
  • Supply visitors with refreshments.
  • Answering phones in a professional manner, and routing calls as necessary.
  • Preparing meeting and training rooms.
  • Scheduling appointments.
  • Responsible to ensure that all areas of the business are looking neat and professional.
  • Management of all external 3rd parties related to the housekeeping of the office.
  • Open and closing of office.

Personal Assistant

  • Typing, formatting, and editing reports, documents, and presentations.
  • Entering data, maintaining databases, and keeping records.
  • Scheduling appointments, maintaining an events calendar, and sending reminders.
  • Taking minutes.
  • Personal errands for Top Management.

Office Management

  • Make all required travel arrangements for employees including booking of flights, accommodation, and car rentals.
  • Managing day-to-day duties of office cleaners.
  • Management and ordering of all office & kitchen supplies.
  • Providing general admin support to employees.
  • Health and safety officer and ensuring all procedures are being adhered to.
  • Co-ordination of office activities/events.
  • Management of office access for all new employees.

Location (country, city): Somerset West, Western Cape

Job Qualification & Experience:

Requirements:

  • Office management/secretarial or related qualification.
  • 5+ years of proven office management, administrative, or assistant experience.
  • Experience with travel arrangements (car rental, accommodation, and Visa applications) is advantageous.
  • Demonstrate strong organisational skills.
  • Excellent written and verbal communication skills.
  • Outstanding time management skills.
  • Professional presentation and manner.
  • Able to work independently.
  • Positive attitude.
  • Able to contribute positively as part of a team, helping out with various tasks as required.
  • Strong customer service orientation.
  • Exceptional interpersonal skills.
  • Discretion and trustworthiness: you will often be party to confidential information.
  • The ability to be proactive and take the initiative.
  • Flexible and adaptable.
  • Own vehicle and licence.
  • Fluent in English and Afrikaans.
  • Competent in Microsoft Office (Outlook, Word, Excel, PowerPoint).

 

This advert is being advertised in collaboration with our recruitment partner MCHIR.

 

 

 

Front Desk Administrator – Somerset West, Western Cape – Ref: 1208469-8

Front Desk Administrator

Front Desk Administrator

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