• Certificate
• East Rand,
• Posted 5 months ago
• This position has been filled

Job Description:

We are currently sourcing an External Dispatch Manager to ensure load planning and resources are in place for all loading on site.

Requirements:

• A minimum of 10 years working experience in an operations / fabrication / production environment

Position details:

Type: Permanent
Reports to: Project Managers

Job description / core competencies:

Top four outcomes of role:

• Planning and managing to ensure that all parts per project are presented for loading and final dispatch to site (ON TIME.)
• Project quality specifications & 100% delivery is achieved (IN FULL).
• Safety targets are achieved (ALWAYS SAFELY).
• Ultimately responsible to ensure that there are zero shortages on every project.

Key Accountabilities:

Load planning

• Ensure that all resources are in place for all loading on site.
• Clients: Communicate and plan loads with the client Expeditors.
• Ensure project loading/completion dates are met.

Management of external load supervisors

• Management of dispatch clerks, materials handlers and supervisors.
• Department meeting weekly on site.

SHEQ management mara input

• Perform duties as per the following appointments:
  • SHE Representative
  • Incident Investigator
  • Member of the OHS Committee
  • Covid Officer
  • Supervisor
• Ensure that the duties of his employer as contemplated in this Act are properly discharged.
• Communicate and monitor annual safety targets to ensure compliance.
• Implementation of health and safety system (specifically on site) including training, maintenance, system compliance and checklists, learning and improvements from incidents.
• Ensure all appointed personnel are competent and able to fulfil their obligations in terms of their appointment.
• Attend monthly committee meeting.
• Conduct weekly walkabouts to observe unsafe acts and conditions.
• Assist with the review and update of annual SOP’s/Risk Assessments to ensure that it is job specific.
• Conduct an incident investigate for any medical, LTI or recordable cases.

STRUMIS implementation/maintaining systems

• Make use of STRUMIS to control production and to ensure 100% of items are accounted for.
• Use STRUMIS for the production planning, production control and delivery of all assemblies.
• Scan received and issued delivery notes to ensure that all items are live in the system.

Continuous improvement

• Investigate shortages and analyze the root causes.
• Lead continuous improvement efforts.

Quality assurance

• In conjunction with Quality Manager ensure the team is working to ISO 9001:2015 procedures.
• Ensure that items are captured for external QC releases.

Customer satisfaction

• Ensure regular and meaningful communication with the client and do all things reasonable to establish and maintain a good and deep business relationship.
• Ensure that in all instances a promise made is a promise kept.

Project administration

• Administration of projects including writing of letters, early warnings, notifications & extensions of time.

Risk management

• Identification, analyzing and management of risks so as to achieve time, cost and quality objectives of project.
• A risk is anything that could potentially impact your project’s timeline, quality, budget and client satisfaction.

Communication & meetings

• Lead (L) or proactively participate (P) in operational meetings:
  • (L) Department meeting – weekly.
  • (P) Project/planning meetings.

Staff development/training/coaching

• Dispatch team meets on a weekly basis for:
  • progress made against key metrics.
  • holding team accountable.
  • sharing of knowledge.
  • team development.
• Annual performance reviews conducted for all subordinates.

Personal development

• Develop personal development plan and commitment to key outcomes of the plan.

Location (country, city): East Rand, Gauteng

Job Qualification & Experience:

• A minimum of 10 years working experience in an operations/fabrication / production environment
• Excellent people management skills/
  Ability to coach team members in-house and in-field
• In-depth understanding of managing and motivating a team
• Excellent understanding of production processes
• Excellent understanding of key measurement and metrics which drive
• On Time, In Full, Always Safely.
• Very good computer literacy in Microsoft Office (Work, Excel, Outlook, Internet Browser) and STRUMIS
• Strong track record of managing successful project teams
• Training/Development/Coaching – Actively & successfully trains people.
• Coaches & develops for promotion into positions where they succeed. People builder.
• Goal Setting – Sets fair stretch goals for self & others. Encourages individual initiative.
• Performance Management – Fosters high level of accountability through fair, hard hitting performance management system. Free with deserved praise & recognition. Constructive in criticism. Provides frequent feedback.
• Oral Communications – Communicates well one on one, in small groups and public speaking. Fluent, quick on feet, command of language. Keeps people informed.
• Written Communications – Writes clear, precise, well-organized documents and emails using appropriate vocabulary, spelling, grammar, & word usage.
  Planning- Setting production plans in place

This advert is being advertised in collaboration with our recruitment partner MCHIR.