Project and Systems Co-ordinator (BSc. In Project Planning and Management)

Ref: 991423

Nationality: Kenyan
Highest Formal Qualification: BSc. In Project Planning and Management
Total years experience: 3-5 Years

Discipline: Project Management ( BSc. In Project Planning and Management; Graduated – second Class Upper division Honours.). Industry in: Construction – Quantity Surveying & Project Management (commercial buildings),
years of experience range: 3 to 5 years, annual package range: Kenyan shilling – KES 951 000 – 1.1 mil per annum. Gender: Female. Ethnicity: African/Black. Nationality: Kenyan.

A dynamic and self-driven individual. Can work independently and with a team. A problem solver and always find ways to effectively and efficiently complete a task.
Well vast in technology, incorporated daily into her activity to produce more efficient work. Organised, creative, she does not settle for the bare minimum.
She enjoys” Creating presentation documents, report writing, web design, problem solving and completing challenging tasks “I do not shy away from any challenge rather I embrace it”.

Her ideal position and responsibilities: Project Manager:
Delivery of awarded scope within budget and on time; Organization and system creation.
Communicate and follow up with clients about specific projects and their goals
Prepare written estimates for clients based on labour, materials, equipment and other expenses
Visit project sites to evaluate progress and to respond to customers’ concerns or questions
Coordinate with suppliers and vendors to ensure our construction teams have the materials they need
Communicate with site superintendents about delays and any other issues that must be communicated to clients

Her previous roles: As a Project Assistant, Project Office Finance and currently Project Co-ordinator she has been responsible for the general administration work and financial management;
and compilation of ISO certification documents and maintenance of the office systems.

Candidate location: 
Kenya

Home & other languages: Swahili, English

Designation: Project Coordinator

Highest qualification type: Degree

University: Other / International Institution

Company size: 201 – 500

Division: Project Controls / Documentation and Configuration

Seniority level: Admin / Support / Clerical / Officer / Coordinator / Assistant

Gender:                                    Female

Ethnicity:                                 African/Black

Nationality:                              Kenyan

Highest Formal Qualification:  BSc. In Project Planning and Management

University in another country: Moi University Eldoret, Kenya

Other Formal Qualification:    ICDL

Current / most recent job title?

Project and Systems Co-ordinator

Primary purpose of current/most recent position:

Minute taking:
o Attend all consultants and client project meetings
o Record the minutes and follow up on their action.
o Management and control of the FTP and Dropbox for business Information sharing platforms.

General Administration and HR:
o Keeping filing records.
o Maintaining financial records.
o Scheduling meetings.
o Front office management.
o Keeping staff records and documentations.
o Procurement of office supplies and maintenance of inventory
o Managing our staff flight and itinerary schedules.
o Company retreats and team building activities arrangement

Project documentation:
o Following up on all documentations required for the projects from the contractor, consultants and client.
o Preparation of ISO certification documents for the business.
o Ensuring that each team member follows through in use of our ISO documentation.
o Printing Constructions drawings as and when needed.
o Keeping control of the FTP site for drawings co-ordination.

Proposals:
o Designing and drafting proposals for presentation to new clients.
o Designing company marketing documentations.
o Designing various presentations for clients.

Accounting.
o Daily book keeping and petty cash management
o Preparation of Finance Accounts.
o Managing Project accounts and debtors schedule
o Assisting with the scheduling of the project cost.
o Calculating Recourse and overhead costs
o Preparation of payment certificates for payment together with the Main Project manager.
o Preparation and payment of Payroll
o Preparation of customer invoices.

Project Co-ordinator
o Assisting Project Managers in their day to day duties.
o Assigning tasks and coordinating project work.
o Quality Management.
o Tracking, analyzing and reporting project status
o Creating and updating project documentation
o Ensuring that project communications run smoothly, keeping key stakeholders and decision makers engaged
o Involved in project management under PM from initiation to closure.

Personal Assistant Role to the Managing Director
o Calendar Management
o Flight bookings and hotel reservation management.
o Vacation arrangement.
o Call management.

Core elements or functions that must operate effectively in order to achieve primary purpose:

On the Organization:
Proper co-ordination within the organization.
Proper HR systems in place.
Proper communication and information share.
Clear and precise instruction in what duty is to be carried out.

Description of self, along with greater purpose and passions:

A dynamic and self driven individual. I can work well I a team and individually. I am a problem solver and always find ways to effectively and efficiently complete a task.
I am well vast in technology and try and incorporate it daily to make my work more efficient.

Ideal business title: 

Junior Project Manager (with potential room for growth to senior Project Manager).
Project Manager Assistant
Office Administrator
Human Resource Assistant with growth to HR Manager
Project Coordinator

Key responsibilities and accountabilities of ideal position:

Delivery of awarded scope within budget and on time.
Organization and system creation.
Providing administrative and technical support to the project manager.
Communicate and follow up with clients about specific projects and their goals
Generate invoices for clients based on services rendered and in coordination with the Project Manager
Prepare written estimates for clients based on labor, materials, equipment and other expenses
Visit project sites to evaluate progress and to respond to customers concerns or questions
Coordinate with suppliers and vendors to ensure our construction teams have the materials they need
Communicate with site superintendents about delays and any other issues that must be communicated to clients
Scan and archive digital blueprints and schematics for future access

Skill area of competence:

Secretarial and administrative skills
Microsoft Office skills
Organization and Planning skills
Team Building
Basic Accounting(Sage Pastel Accounting)
Critical thinking
Quick learning

Career summary:

3 years in Construction Project Management.

Achievements: 

Successfully preparing a tender document for a project that we won.
Successful creation of new project systems that were adopted.
Successful design project presentation profiles.
Successful completion of my 4 year degree and graduated with Second Class Upper division Honours.

Strengths: 

I am organized; creative; self-driven; I do not settle for the bare minimum

Weaknesses: 

Delegation – I try and do things assignments on my own hence end up putting in extra hours to complete a task that would have delegated.

What do you absolutely love doing?

I enjoy creating presentation documents and report writing, web design, problem solving and completing a challenging task.
I do not shy away from any challenge rather I embrace it.

Ideal company (culture and values):

I would like a company that offers room for growth in that they recognize progress and achievements and reflects this in promotions and/or awards. I would prefer a company that offers fair opportunities to all regardless of gender or race.
It is also important for me to work in a company that offers a good balance between work and family.

Where would you like to be in the next 5 to 10 years: 

I would like to be a senior Project Manager capable of running my own project from start to finish.

Motivation to move (please select): Career growth

Location Preference: I am open to positions both nationally and internationally.

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