Executive Assistant, seeks a position as Executive Personal Assistant. Ref: 1157945

Current / most recent job title?

Executive Assistant

1. Primary purpose of current/most recent position:

Act as the point of contact between the GM and internal/external clients
Relationship management at Board level
Screen and direct phone calls and distribute correspondence
Handle requests and queries appropriately
Proactively manage diary and schedule meetings and appointments
Manage all travel arrangements
Take minutes on request
Manage the day to day operations of the office, including ordering of office supplies
Produce Board level reports, presentations and briefs
Devise and maintain office filing system
Work closely with HR on staff related matters when required

2. Ideal business title: 

Executive Personal Assistant

3. Key responsibilities and accountabilities of ideal position:

Taking minutes of Executive meetings and following up on agreed actions
Conducting research and preparation of presentations
Project Management of initiatives allocated;
Developing and maintaining reports
Handling VIP clients
Drafting of correspondence
Generally being the right hand person to the CEO
Handling all diary and travel arrangements
Function support
Handle full admin responsibilities
Manage reception staff

4. Skill area of competence:

Provide organisational support for Team of Managers
Act as point of contact for internal and external stakeholders at various levels of seniority in a professional and courteous manner
Local and international travel arrangements and monitoring thereof (Extensive travel)
Generation and punctual submission of timesheets and other expense claims

5. Career summary:

Worked for Road Division for 11 years

6. What do you absolutely love doing?

Running a smooth busy office with interesting people

7. Ideal company (culture and values):

Corporate company with set values and culture on the East Rand. Integrity. Staff Value. Honesty. Loyalty.

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